125 Years Schmitz Cargobull

On behalf of lead agency TAS from Essen, Guest-One took care of participant management for a total of three anniversary events for trailer manufacturer Schmitz Cargobull from Münster Altenberge.
The celebrations kicked off with a big staff party at the firm's headquarters, for which Guest-One developed a CD-compliant and responsive registration portal. Employees were able to register themselves and other family members for the event and, following registration, received personalised admission tickets with a QR code, as well as additional event information conveniently by e-mail.

Guest-One took charge of the accreditation of the nearly 6,000 guests on location in two admission tents and provided suitable mobile and stationary check-in stations for this purpose. Security requirements also made it necessary to provide real-time tracking of the persons present on the event premises. Guests had to be recorded electronically not only when entering but also when leaving the event. This took place via smartphones, which were configured with a specially developed app. The G1 Event Dashboard then offered a real-time overview that could be called up at different stations using notebooks and tablets.

In parallel to the staff party, Guest-One was also responsible for participant handling at two consecutive customer events, each of which hosted around 1,000 international guests. A registration portal was employed for this too, but in this case a multilingual version was set up that also included complex hotel and travel management.

Allocations in over 30 hotels had to be managed, and arrivals and departures from around the world had to be processed as well. For travel handling, Guest-One provided a working environment for travel partner Airpartner in which booked travel could be entered and ticket PDFs could be uploaded.

Guest-One was also present on location at the customer events in the shape of two guest managers and the technology required to guarantee the fast and smooth check-in of guests.
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