Business Day 2018

60 banks taking part and around 1,400 guests – the Business Day 2018 was organized by Verband der Regionen e.V., DZ Bank as well as the Volksbanken Raiffeisenbanken and the Spar- und Darlehnskassen banks in the Rhineland and in Westphalia. The event took place at the RuhrCongress in Bochum in November 2018.
On behalf of the agency EREIGNISHAUS, Guest-One took care of participant handling for this high-
quality business congress with numerous guests from the world of politics, business and culture.
Invitation management for the event was handled by the participating banks who were able to
reserve quotas of tickets for their customers beforehand. Guest-One provided the banks taking part
with an online platform to allow the booking of tickets and further processing. Via this platform,
quotas of tickets could be ordered and even adjusted later on.

Advisers in the banks’ branches contacted and invited customers. All registrations were then entered
into the online platform. During the registration process, the organizer and agency had an up-to-date
overview of the registration status and the number of reserved tickets used and could make
adjustments if necessary. Via the platform, the customer advisers could send their guests either a
confirmation e-mail including an entry ticket or print out the entry tickets and hand them over in
person – all at the push of a button.

After the deadline for registering had passed, all guests were allocated specific seats in the hall and
were assigned to defined meeting points. For the seating, Guest-One recreated the hall layout in
graphical form in the admin area and then allowed quick and easy seat allocation via “drag and
drop”.

On location, all guests were recorded when they scanned their tickets and were automatically
checked in. Name badges including seating and meeting point information were also printed
automatically within a few seconds before being handed out to the guests. With a total of 10 check-
in stations, the 1,400 or so guests were all able to check in within an hour.
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