AOK-Tag 2019

Together with the Cologne-based agency turner & friends, Guest-One organised the guest management for the health insurer conference AOK Day 2019. The annual employee event of AOK Baden Württemberg was held this year in the ICS Stuttgart and was attended by about 1,500 people.
The registration platform used in 2018 for the 25th anniversary of AOK Baden Württemberg was modified for the event. In addition to a responsive registration frontend that guests could easily use to accept or decline the invitation to the event as well as select a transfer, a coordinator area was set up for regional support personnel.
The option provided the regional support personnel with the opportunity, as part of stored totals, of entering employees into the system and inviting them directly by e-mail.
During the registration process, every guest automatically received a confirmation e-mail that contained both an admission ticket as a PDF and an e-ticket as a wallet pass. Guests checked in at the venue by using smartphones provided by Guest-One and equipped with a particular scan app. Check-in and entry of the 1,500 guests, many of whom used the bus transfer system, took less than an hour thanks to this approach.
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